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- Please read and understand your role early and often! The Chairperson/s are happy to answer any questions you have. We only ask that you read this page all the way through, and that you review this committee's report from last year, a PDF file at the bottom of this page, before proceeding.
- Your committee members will bring all sorts of creative ideas to your committee. So try to recruit volunteers before the end of the school year as it may be hard to wrangle volunteers once school begins. Stay in touch with your volunteers over the summer.
- We would like to store as many of the Spaghetti Supper documents on this website as possible, so please keep an accurate electronic record of your progress as you go.
- Once the Chairperson/s set the first Spaghetti Supper meeting in late August or September, schedule your own committee meeting in September.
- Please attend all Spaghetti Supper meetings, sending a representative only if you cannot attend. Your attendance helps you and the rest of the committees.
- If you make use of you committee binder, add a printed coy of you report and copies of any documents and be sure to return it to the Chairperson/s at the wrap-up meeting after the supper.
- Send an electronic copy of your report and any support documents including photographs, PDFs of documents and/or templates for future chairs to use, to the Spaghetti Supper Chairperson and Class Treasurer.
- Have a great time!
- Grazie!
Bread, Cheese & Napkin Committee Responsibilities
Review the Massachusetts guidelines for food service here, http://www.mafoodsafetyeducation.info/cook/food-safety-for-food-workers/. You can print out the PDF below, although it is recommended that you check the link to be sure the guidelines are up to date. Print or email the PDF to share the guidelines with your team.
massachusetts_food_safety_for_food_workers.pdf |
Recruit a committee of 10-12 volunteers
Obtain bread donation; prepare, heat, slice and serve garlic bread
Wash and fill cheesemaker with cheese (obtained by the Procurement Committee)
Wrap are prepare 1500-1700 sets of plastic silverware in napkins
Supply Amounts Needed (please check these numbers agains the anticipated attendance for this year's Supper and adjust accordingly):
Obtain bread donation; prepare, heat, slice and serve garlic bread
Wash and fill cheesemaker with cheese (obtained by the Procurement Committee)
Wrap are prepare 1500-1700 sets of plastic silverware in napkins
Supply Amounts Needed (please check these numbers agains the anticipated attendance for this year's Supper and adjust accordingly):
- 110 loaves of fresh (not frozen) 28" French bread
- 60 sticks of butter
- 10 cups of olive oil
- 2.5 cups garlic powder (2 - 12.5 oz container should be enough)
- 1.25 cups dried oregano (1 - 2.5 oz container should be enough)
- 1.25 cups dried basil (1 - 2.85 oz container should be enough)
Bread, Cheese & Napkin Committee Timeline
May - June
August
September
Saturday Before Spaghetti Supper
Day of the Spaghetti Supper
Follow Up
- Recruit volunteer before the end of the school year. Let them know you will be in touch and will schedule a meeting in September
August
- Review past reports and timeline, make a plan
- Determine quantity of bread needed for the supper based on expected attendance this year
- Check Committee bin to assess supplies, there are probably left over paper supplies. Bin is housed in PTO/CEF storage shed at the school. Contact the PTO Publicity Chairperson or Secretary for access to the shed
- Email Procurement Chair to let them known what supplies you will need, begin soliciting donations as the Procurement Committee advises (cheese acquisition is usually shared with Sauce Committee)
- Review last year's committee report (below) to determine who donated the bread and then contact that company/person to request a donation for this year
- Email committee members to let them know where and when you will have your September meeting
September
- Create supply and needs list once you know which items will not be acquired by the Procurement Committee or are already in the bin
- Hold September meeting, divide responsibilities
- Collect donated supplies
- Make garlic butter spread
- Confirm bread donation
- Confirm cheese donation with Sauce Committee
- Purchase remaining needs and supplies, other than those you have secured donations for or have been purchased by the Procurement Committee
- Provide contact information for items you have managed to secure donations for to the Procurement Committee for Thank You letters
Saturday Before Spaghetti Supper
- Confirm volunteers via email
- Check supplies one last time
Day of the Spaghetti Supper
- Pick up bread
- Prepare bread in school kitchen
- Fill cheese shakers
- Bake and serve bread
Follow Up
- Inventory remaining supplies and update list for chairpersons
- Transfer remaning (nonperishable) supplies back to storage shed
- Email Food Service Director to thank then for their help as well as student and parent volunteers
- Complete and submit final committee report to chairpersons
PDF's of Past Bread, Cheese & Napkin Committee Reports
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2014_garlic_bread_report.docx |
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ss_bread_cheese_&_napkins_timeline.pdf |